Frequently Asked Questions About Charter Bus Rentals in Gaithersburg

Charter bus rental prices in Gaithersburg typically range from $197–$519 per hour, $1,600–$3,800 per day, or $4.50–$8.50 per mile depending on vehicle size, trip duration, mileage, and season. Minibuses (18–25 passengers) generally cost $197–$325 per hour or $1,600–$2,400 per day, while full-size 56-passenger coaches run $295–$519 per hour or $2,200–$3,800 per day. Final pricing depends on your exact itinerary, but you can call our team anytime at 240-982-3360 to get an instant quote with real availability and options.

Several key factors influence the price of your charter bus rental in Gaithersburg: travel dates (peak season demand), pickup location (proximity to major cities like DC or Baltimore), number of passengers (bus size required), trip duration (multi-day vs. single-day), and requested amenities (WiFi, restrooms, etc.). Because every itinerary is different, the best way to determine your exact cost is to call our reservations team with your trip details—we’ll quickly calculate a personalized quote based on your needs.

Getting a quote from Gaithersburg Coach Bus Service is fast and easy—just call our 24/7 reservations line at 240-982-3360 and provide your trip details (pickup location, destination, passenger count, travel dates, and any special requests). We’ll give you an instant, all-inclusive price over the phone in about 30 seconds, along with available vehicle options and pictures. Once you receive your quote, you can lock in your reservation with a signed contract and a deposit. You can also use our online quote form to submit your trip information, and one of our agents will contact you with pricing.

Your quote includes the base rental fee for the vehicle, driver compensation, fuel, tolls, and taxes. It does not include gratuity for the driver (typically 10–20% recommended) or lodging expenses if an overnight stay is required. Additional charges may apply for extra mileage, parking fees, or special amenity requests. All terms will be clearly outlined in your contract before you book.

We recommend booking your Gaithersburg bus rental at least 4–6 weeks in advance to secure the best availability and pricing. If you’re traveling during peak times—such as spring and summer months, around major events like graduations or festivals, or during holiday weekends—you should reserve your vehicle 2–3 months ahead of time. Last-minute bookings are possible if we have vehicles available, but selection may be limited and prices can be higher due to demand. Once you have your trip dates and basic itinerary, contact us right away to get a quote and lock in your reservation.

Gaithersburg Coach Bus Service offers 18-, 20-, and 25-passenger minibuses as well as 56-passenger full-size charter buses. No matter the size of your group, we have a bus rental that can comfortably accommodate everyone!

When you book your bus rental in Gaithersburg, you can request amenities such as reclining seats, air conditioning, WiFi, power outlets, USB ports, flat-screen TVs, DVD players, PA systems, luggage racks, overhead storage, tray tables, and restrooms (on 56-passenger buses). If you have specific amenity needs, let our team know when you call, and we’ll get you a vehicle that matches your requirements.

Yes! We can easily accommodate one-way trips, round-trip itineraries, and multi-day packages with custom routing and scheduling. Just provide your complete itinerary—including all stops, pickup times, and return details—and we’ll build a package that fits your exact needs. Multi-day and out-of-town trips are our specialty.

Yes, Gaithersburg Coach Bus Service provides long-distance and out-of-state bus rentals from Gaithersburg to any destination in the continental U.S. Whether you’re planning a school trip to New York City, a corporate retreat in the Blue Ridge Mountains, or a multi-day tour across several states, we’ll get you there comfortably and affordably. Common long-distance destinations include Philadelphia, Boston, Atlanta, Charlotte, Chicago, and more. Contact us with your itinerary for a custom quote.

If your trip requires an overnight stay, you are responsible for providing hotel accommodations for your driver. The hotel should be a standard mid-range property (such as Holiday Inn, Hampton Inn, or similar) with a private room and access to restroom facilities. If you prefer, our team can add the cost of the driver’s lodging to your invoice and handle the reservation for you. For multi-day trips, drivers are subject to hours-of-service regulations and must have adequate rest breaks.

We serve all major airports in the region including Washington Dulles International Airport (IAD), Baltimore/Washington International Thurgood Marshall Airport (BWI), Ronald Reagan Washington National Airport (DCA), and smaller regional airports like Montgomery County Airpark (GAI). We provide curbside pickups, terminal transfers, and hotel shuttles for arriving and departing groups.

Gaithersburg Coach Bus Service serves every major sports venue in the DC metropolitan area and beyond, including FedExField (Washington Commanders), Nationals Park, Capital One Arena (Wizards/Capitals), Audi Field (DC United), Oriole Park at Camden Yards, M&T Bank Stadium (Ravens), Xfinity Center (University of Maryland basketball), SECU Stadium (Maryland football), EagleBank Arena (George Mason University), and CQ Roll Call Ballpark (minor league baseball). We also handle transportation to college campuses like Georgetown, GWU, American University, and local high school athletic facilities. Whether you’re a fan club, school team, or corporate outing, we’ll get you to the game on time and together.

We provide transportation to all major concert venues in the region including The Fillmore Silver Spring, Merriweather Post Pavilion, Capital One Arena, Jiffy Lube Live, 9:30 Club, Anthem, Wolf Trap, Rams Head Live, and more. Avoid parking hassles and ride together with a private shuttle to your next show or festival.

We provide wedding transportation to venues throughout Montgomery County and the greater DC area including Kentlands Mansion, Glenview Mansion, Woodend Sanctuary, Strathmore, Stone Manor Country Club, and more. Book a shuttle for guests between hotels, ceremony sites, and reception halls.

We serve every city and town in Maryland—including Baltimore, Annapolis, Frederick, Rockville, Bethesda, Silver Spring, Columbia, Towson, Bowie, College Park, and Hagerstown—as well as destinations across the entire state. No matter where you need to go, we have a bus ready to get you there.

We provide group transportation to local events and festivals such as the Gaithersburg Book Festival, Oktoberfest at Kentlands, Winter Lights Festival, Washingtonian Paddle Boats, Labor Day parades, Fourth of July fireworks, and more. Avoid traffic and parking by riding together with friends and family.

We provide charter bus service to the Gaithersburg Marriott Washingtonian Center, Bohrer Park Activity Center, and other local meeting venues. For larger events, we offer transportation to the Walter E. Washington Convention Center in DC, Gaylord National Resort at National Harbor, Baltimore Convention Center, and more.