Charter Bus Prices in Gaithersburg
At Gaithersburg Coach Bus Service, we make it easy to get an instant charter bus rental quote online anytime you need to plan group transportation in Gaithersburg! Our pricing is transparent, our availability runs 24/7/365, and our fleet includes every size and style of bus so you always get exactly what you need at a price you can afford. Whether you're heading into Washington DC for a day trip, moving students across the Montgomery County Public Schools system, or organizing corporate and event shuttles around I-270 and the Tech Corridor, we've done it all and can help you too.
Keep reading to learn how much it costs to rent a charter bus in Gaithersburg, see real examples of recent trips we've handled, and find out why Gaithersburg Coach Bus Service is the company people call when they want the job done right. When you're ready to get prices fast, our online tool will give you an instant quote in seconds—and our reservations team is always here if you have questions or need help building your itinerary. Nobody works harder than we do to earn your business!
| Vehicle Type | Per Hour* | Per Day* | Per Mile* |
|---|---|---|---|
| 56-Passenger Coach Bus | $197 – $519 | $1,600 – $3,800 | $5.00 – $8.00 |
| 25-Passenger Minibus | $165 – $428 | $1,300 – $3,200 | $4.00 – $7.00 |
| 20-Passenger Minibus | $157 – $414 | $1,300 – $3,100 | $4.00 – $7.00 |
| 18-Passenger Minibus | $145 – $404 | $1,300 – $3,000 | $4.00 – $7.00 |
*Prices vary and fluctuate with fuel costs, holidays, and availability. Booking early usually secures the lowest rate. For exact pricing, please call our reservations team.
How Much Does a Charter Bus Rental Cost in Gaithersburg?
The cost of a charter bus rental in Gaithersburg typically ranges from $1,625–$2,235+ per day, $175–$420+ per hour, or $5.00–$8.50+ per mile depending on the exact vehicle, trip length, and time of year. Minibuses generally run $1,495–$2,050+ per day, $155–$350+ per hour, or $4.50–$7.00+ per mile. Larger 56-passenger motorcoaches are billed either hourly, daily, or by the mile based on your itinerary. You will pay the exact amount listed on your contract plus a pre-determined driver's hotel/lodging fee if an overnight stay is required. Additional expenses like tolls, parking fees (such as those at Gaithersburg Park & Ride lots), and a recommended tip (typically 10–20%) are not included in the base price. To get an accurate quote for your specific trip, use our online tool or call our reservations team with your passenger count, pickup location, destination, and travel dates.
What Factors Influence Charter Bus Pricing in Gaithersburg?
- How far and how long you'll be traveling: Distance and duration are the biggest factors because longer trips require more fuel and time. If you're going out of state or doing an overnight trip, expect higher costs.
- When you'll be traveling: Peak season for charter bus rentals in Gaithersburg is April through June due to school events like prom, graduation, and end-of-year field trips, as well as spring tourism and weddings. Demand also spikes around major events such as the Gaithersburg Book Festival in May and Oktoberfest in September. Buses are in high demand during this time, so prices go up. If you can, book during the off-season for better rates.
- The type of bus you're renting: Full-size charter buses cost more than minibuses, but the per-person cost may be less if you fill all the seats. Executive coaches and party buses have premium pricing.
- The number of passengers: While you don't pay per person, the size of the bus you need depends on your group size. Larger groups require bigger buses, which cost more.
- What amenities you request: Buses with restrooms, WiFi, power outlets, and other amenities may have higher rates. Standard models are more affordable than upgraded ones.
- Where your trip begins and ends: If your starting point is outside our service area, there may be an extra charge to get the bus to your location. We have vehicles available locally in Gaithersburg, but remote pickups add to the cost.
Sample Trip Pricing Examples
To give you a better idea of what to expect, here are some real-world examples of charter bus rental quotes for trips starting in or around Gaithersburg. These examples show different types of itineraries, including local shuttles, day trips to nearby cities, multi-day tours, and airport transfers. Your price will depend on your exact schedule, but these samples provide a ballpark figure based on current rates.
Example #1
A biotech company needs a daily employee shuttle from their office near Olde Towne Gaithersburg to the Shady Grove Life Sciences Center on Key West Avenue. The round-trip distance is 12 miles, and the shuttle runs twice per day (morning and evening) for five days per week. They request a 38-passenger minibus with WiFi and power outlets. Total weekly mileage is 120 miles. Estimated cost: $4,000 per week ($800 per day x 5 days), plus tolls and gratuity.
Example #2
A bride and groom are hosting their ceremony and reception at Kentlands Mansion but have reserved room blocks at two hotels five miles away on I-370. They need a continuous loop shuttle for six hours to transport 100 guests back and forth. A 56-passenger charter bus handles the main loop, while a smaller 25-passenger minibus serves the second hotel. Estimated cost: $3,600 total ($2,100 for the full-size bus + $1,500 for the minibus), including six hours of service, plus driver tip.
Example #3
An elementary school is taking 90 students and chaperones to the National Zoo for a field trip. They depart from Gaithersburg at 8:00 AM, spend the day at the zoo, and return by 3:00 PM. Two 56-passenger charter buses are required. The total duration is seven hours, and the round-trip distance is 60 miles. Estimated cost: $1,900 per bus x 2 = $3,800 total, plus parking fees and optional gratuity.
Example #4
A youth soccer club has qualified for a tournament in Baltimore and needs transportation for players, coaches, and equipment. They book one 47-passenger executive coach with reclining seats and extra luggage space. The team departs Friday evening, plays games on Saturday and Sunday, and returns home after the final match. The bus stays with the group all weekend. Total duration is 48 hours, with local shuttles between hotel and fields. Estimated cost: $4,200 flat rate for the weekend, including driver hotel allowance.
Example #5
A church group is organizing a two-day retreat at Rocky Gap State Park near Cumberland, MD. They have 30 attendees and select a 35-passenger mid-size coach for comfort. Departure is Saturday morning with a return on Sunday afternoon. The package includes 400 miles of travel and one overnight. Estimated cost: $3,000 for the weekend, covering mileage, driver per diem, and all taxes.
Example #6
A high school band is competing in a regional event in Philadelphia. The itinerary includes a charter bus departing Gaithersburg on Friday, overnight accommodation, participation in the Saturday competition, and a return trip that evening. With 50 students and staff, a 56-passenger coach is selected. The trip spans two days with approximately 300 miles round-trip. Estimated cost: $4,500 total, including driver lodging and tolls.
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