Charter Bus Rentals Gaithersburg, Maryland

The cost of renting a charter bus in Gaithersburg typically ranges from $1,600 to $3,800 per day or $197–$519 per hour, depending on the size of the vehicle, length of the trip, and other factors such as mileage and seasonality. Minibuses generally cost less than full-size coaches.

A typical Gaithersburg charter bus quote includes the base rental fee for the vehicle, either by the hour, day, or mile, plus any additional charges for extra mileage, driver accommodations, tolls, and gratuity. For example:

• Example #1: A biotech firm in Gaithersburg needs to send 40 employees to a two-day training seminar in downtown Washington, DC. They book a 56-passenger charter bus to handle both people and luggage, with the driver shuttling between the hotel and conference center each day. The company is quoted $3,200 for the two-day rental and plans to add a 15% tip. Final cost including gratuity: $3,680.
• Example #2: A youth soccer club in Gaithersburg qualifies for a regional tournament in Richmond, VA. With 18 players, three coaches, and gear bags, they reserve a 25-seat minibus for a single day. The head coach receives a quote of $1,900 and tips the driver 10%. Final cost including gratuity: $2,090.
• Example #3: A local church organizes a weekend retreat to a campground in Pennsylvania. They need a 50-passenger bus for two days and are quoted $3,000. After adding a 15% driver tip, the total comes to $3,450.
• Example #4: A wedding party books a shuttle to run guests between hotels and a venue in Bethesda over six hours. They use a 20-seat minibus at $250 per hour, totaling $1,500 plus a 10% tip, for a final cost of $1,650.

Each quote reflects the specific needs of the trip, including vehicle size, duration, and tipping practices.

Charter bus pricing in Gaithersburg is influenced by trip duration, distance traveled, number of passengers, type of vehicle selected, time of year, and current demand. Local events like Montgomery County Agricultural Fair, school graduations, and major sporting events can also impact availability and rates due to increased demand.

Yes, our shuttles are ADA-accessible and wheelchair friendly. We offer vehicles equipped with wheelchair lifts, securement areas, and additional accessibility features to ensure comfortable transportation for all passengers. Please request ADA accommodations when booking so we can provide a properly equipped bus for your group’s needs.

We serve corporate commuters to DC, NIH, and biotech campuses; school trips for MCPS and private academies; sports teams heading to Maryland SoccerPlex; wedding shuttles to venues like Kentlands Mansion; faith-based outings; airport transfers to BWI/DCA/IAD; and special events including the Gaithersburg Book Festival and Montgomery County Agricultural Fair.

Gaithersburg Coach Bus Service offers minibuses seating 18–25 passengers, mid-size shuttle buses for up to 32 riders, and full-size coaches with 47–56 seats. Available models include Ford E-450/E-Transit, Chevrolet 4500/5500, Mercedes Sprinter, Grech EG40, and larger MCI J4500 or Van Hool CX45 units. We match capacity to your group’s exact size.

Our charter buses include forward-facing seats, front/rear HVAC, LED lighting, and 110V/USB charging ports at every row. Most models have flat-screen monitors with HDMI, Bluetooth-capable sound systems, PA microphones, and rear luggage storage. Select vehicles add Wi-Fi, reclining seats, tray tables, cup holders, and upgraded vinyl or cloth upholstery.

You should book your charter bus at least four to six weeks in advance, especially if your trip falls during peak times like spring break, summer wedding season, or around major local events such as the Montgomery County Agricultural Fair. Last-minute availability is limited and may result in higher prices.

You can get a quote by calling our reservation team anytime at 240-982-3360 or using our online form at rightcharterbus.com. Just tell us your pickup location, destination, travel dates, passenger count, and any special requests. We’ll quickly calculate an exact price based on your itinerary and send you a complete breakdown of all costs before you book.

Your quote includes the base fare for your bus and driver. It does NOT include tolls, driver lodging (if required), cleaning fees, or parking passes. For example, FedExField charges $100–$150 for bus parking, while Nationals Park charges $80–$100 per game. These fees will be added to your final invoice if applicable.

You can book a bus from Gaithersburg Coach Bus Service by calling our 24/7 reservation line at 240-982-3360 or using the online quote tool on our website. Once you receive a quote, you can confirm your reservation with a deposit and sign the contract electronically. The process is fast, simple, and completely digital.

We provide charter bus service to and from Gaithersburg across the entire DC–Baltimore region—including Rockville, Bethesda, Silver Spring, Germantown, Frederick, College Park, downtown Washington, Northern Virginia, and Baltimore City—as well as statewide and long-distance trips anywhere you need to go. No destination is off-limits!